When someone leaves, do you know how many things they still have access to?
60% of SMBs have no documented offboarding process. Every departing employee is an unrevoked access, a security risk and a potential GDPR violation.
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What happens when there's no offboarding process
Active access months later
The ex-employee is still in the team WhatsApp group, has access to Notion, Google Workspace and your CRM. Months after they left.
GDPR violation
As data controller, you must be able to prove you revoked access. Without documentation, you're exposed to fines of up to €20M or 4% of turnover.
Real cost per incident
A data breach costs an average of $4.45M globally (IBM Security, 2023). For an SMB, it can mean closing the business.
Automatic and documented access revocation
When you start an employee's offboarding, Klibio automatically generates a revocation step for each app they have assigned. With tool-specific instructions. Each revocation is recorded in the audit log with date, time and responsible person.
- Zero forgotten access — the system generates them all
- Customised instructions per tool
- Immediate notification to owners and managers
- Documented audit log for GDPR
- Departure date automatically recorded
Offboarding checklist: everything you need to do
Use this list as a guide. Klibio automates everything.
Digital access
- Revoke corporate email access
- Remove from Google Workspace / Microsoft 365
- Remove from Slack / Teams
- Revoke CRM access
- Remove from project management tools
- Change shared passwords
- Revoke code repository access
- Remove from payment platforms or online banking
Documentation & assets
- Collect company equipment (laptop, phone, keys)
- Transfer work documents to successor
- Archive or delete personal data per GDPR
- Deliver signed resignation / settlement letter
Communication
- Notify the team of the departure
- Set up out-of-office auto-reply
- Redirect email to a responsible person
- Update org chart and internal directory
With Klibio, this list is automatically generated and assigned when you start an offboarding.
Automate my offboardingGDPR and offboarding: what the law requires
The GDPR (Art. 5 and 25) requires that personal data is processed with appropriate technical and organisational measures. Keeping an ex-employee's access active violates the minimisation and confidentiality principles. Klibio provides the documented audit log you need in case of inspection.
The next person to leave? Make it the cleanest offboarding you've ever done.
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